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Inventory

Inventory: Products, Warehouses & Stock

How Inventory tracks what you have, where it is, and how much — across products and warehouses.

5 min read

Inventory is where you keep track of everything your business stocks — what you have, where it is, and how much.

What Inventory does here

Inventory is one source of truth for your stock. Instead of checking multiple places, it tells you what you have, where it's sitting, and how much of it there is — all from one place.

Products

Every product carries a SKU (a unique code that identifies it) or barcode, so it can be scanned or looked up quickly. Each product also belongs to a category and a brand, and is tracked in a unit of measure — for example, pieces, kilograms, or boxes — so quantities always mean what you expect them to.

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A product record showing its SKU, category, brand, and unit of measure

Warehouses

You're not limited to tracking stock in one place. Inventory can track stock across multiple warehouses or locations, so you always know not just how much of something you have, but where it actually is.

Stock movements & transfers

Stock changes are recorded as movements:

  • Receipts — stock coming in
  • Write-offs — stock removed, for example if it's damaged or lost
  • Manual adjustments — corrections to a quantity

When stock needs to move from one warehouse to another, that's recorded as a stock transfer — it moves the quantity out of one warehouse and into another, keeping both locations accurate.

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A stock transfer moving quantity between two warehouses

Knowing what's running low

Every product has a configured reorder level. When stock for a product drops below that level, it's flagged as low stock — so reordering is something you plan for, not something you discover when the shelf is already empty.

Reports

Inventory reporting covers two things: stock levels (what you have, and where) and stock valuation (what that stock is worth).

Where to go deeper