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Purchase

How to receive goods against a purchase order

Record a goods receipt note, handle partial deliveries, and add stock automatically.

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Create and send the purchase order

Create the PO with a vendor from the vendor master, send it, and track its status as it moves to partial and received.

Receive goods

  1. Open the purchase order.
  2. Create a Goods Receipt Note (GRN) and enter the quantities that arrived.
  3. Check the subtotal, tax (shown for information) and total.
  4. Confirm.

The PO status updates from the cumulative received quantities, so you can receive in several deliveries. In a workspace with Inventory, received lines that are linked to an inventory product add stock automatically.

Returns and bills

  • Purchase returns return goods to a vendor against a PO.
  • Purchase invoices (bills) are recorded through Finance accounts payable. Tax, Non-Tax and Import (foreign currency) bills are supported. See Invoicing, Expenses & the Ledger.

Good to know

Goods receipts and purchase returns do not post to the ledger on their own, because inventory is not carried in the ledger.